Integrated Training Portal

Hello, sdinkins.

This is your cross-referenced guide for Deltek Ajera and Paycor Payroll. Use the sidebar to navigate specific categories or the quick-links below.

Friday Cutoff

Timesheets must be submitted by 5 PM Friday to ensure Paycor export sync.

Receipt Rule

Receipts are mandatory for all expenses over $25. Mileage requires a log.

Quick Reference Matrix

Update W-4 / Direct Deposit PAYCOR

Log Project Hours & Phases Ajera

Check PTO / Sick Balances PAYCOR

Ajera + Paycor Sync

The Dual-System Logic

Firms use Ajera for Project Costing and Paycor for Employer Responsibilities. Data flows from Ajera to Paycor weekly.

1

Entry

Submit timesheet in Ajera by firm deadline.

2

Export

Accounting exports hours, pay types, and earnings codes.

3

Payment

Paycor calculates taxes and benefits; issues direct deposit.

Warning: A timesheet submitted late may miss the export window entirely, delaying your pay by a full cycle.

Expense Reporting

Category 2A

Mileage

• • Enter miles driven; Ajera auto-calculates $.
• • Origin/Destination required in notes.
• • Commutes are non-reimbursable.

Category 2E

Meals

• • Overnight = GSA Per Diem rates.
• • Local working lunch = Overhead (Non-Billable).
• • Attendee list must be attached.

Submission Rules

1. Must be submitted within 5 business days of incurring.

2. Description must answer: What, Where, and Why?

3. Receipt photos must be clear with all four edges visible.

FAR Compliance

Government contracts (Federal, DOT) require strict adherence to Part 31 Allowability.

PROHIBITED CHARGES

Alcoholic Beverages

Social / Entertainment

Lobbying / Marketing

Unapproved Upgrades

Charging these to a government project can result in "False Claims Act" violations and civil fines.

Project Performance

Utilization Target: 75% - 84%

The percentage of total hours charged to billable client projects.

Current UtilizationTarget: 80%

WIP Balance

Earned / Unbilled

Multiplier

Labor Recovery